Staff Management Software for Charities and Support Services
OASIS is a secure, cloud-based case management system designed for charities, non-profit organisations and frontline support services. Alongside its case management capabilities, OASIS includes an optional Staff Management Module that helps organisations manage workforce information within the same platform.
By bringing staff administration and service delivery data together, OASIS helps organisations reduce duplication, improve oversight and streamline day-to-day operations.
Manage Staff Information in One Place
The Staff Management Module provides a dedicated area for recording and maintaining employee information securely.
Key features include:
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Staff records and contact information
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Employment details
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Professional registrations
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Qualifications and certifications
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Disclosure and background check records
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Emergency contact information
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Role and team allocation records
All information is stored securely and can be accessed according to user permissions and organisational policies.
Timesheets and Working Patterns
OASIS helps organisations manage staff working arrangements and monitor workforce activity.
Features include:
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Timesheet recording
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Working hours and contracted hours
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Flexible working arrangements
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Work patterns and schedules
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Overtime and additional hours tracking
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Time Off In Lieu (TOIL) management
This provides managers with greater visibility of workforce activity while supporting accurate record keeping.
Leave and Absence Management
The Staff Management Module makes it easy to manage employee leave and absences.
Organisations can record and monitor:
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Annual leave entitlement
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Leave requests and approvals
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TOIL and requests
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Sickness absence records
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Other authorised absences
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Absence trends and reporting
Having a centralised record helps managers maintain accurate staffing information and workforce planning.
Training, Compliance and Professional Development
OASIS supports organisations in managing staff training, compliance requirements and ongoing professional development.
Teams can record:
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Mandatory training
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Continuing professional development (CPD)
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Qualifications and certifications
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Training completion dates
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Renewal and review dates
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Compliance requirements
This helps organisations maintain oversight of workforce skills, training needs and regulatory obligations.
Expenses and Staff Requests
The module also supports internal administration processes, including:
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Expense claims and approvals
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Staff requests
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Internal workflows
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Management review processes
This reduces paperwork and provides a clear audit trail of requests and approvals.
Reporting and Workforce Oversight
Built-in reporting tools help managers monitor workforce activity and organisational compliance.
Reports can support:
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Workforce planning
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Training compliance monitoring
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Absence management
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Leave management
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Staffing capacity analysis
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Internal governance and reporting requirements
Fully Integrated with OASIS
Unlike standalone HR systems, the Staff Management Module operates within the same secure platform as OASIS case management.
This allows organisations to manage both service delivery and workforce administration within a single system, reducing duplication and improving operational efficiency.
Training and Support
All OASIS users receive access to:
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An extensive online knowledge base
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User training and onboarding support
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Responsive helpdesk assistance
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Ongoing support from our specialist team, five days a week
The OASIS Staff Management Module provides charities, non-profit organisations and support services with a practical, integrated solution for managing workforce information, compliance and day-to-day staff administration.